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Tour day sheet: what to include
By BandManager · 1 min read ·
The day sheet is the document that prevents phone calls at two in the morning. Every band member should be able to open it and know what to do and when.
What a one-day sheet includes
- Venue and address, with a map link and the load-in access.
- Venue contact and the sound engineer’s phone number.
- Arrival, load-in, soundcheck, doors and stage times.
- Set length and the running order if there are other bands.
- Dressing room, food and where to sleep.
- What each person brings: backline, instruments and cables.
For a multi-date tour
- One sheet per day with the same sections, ordered by date.
- Realistic travel times between cities, with a margin for surprises.
- Accommodation and van parking confirmed in advance.
- A planned budget per date: fuel, tolls, per diems.
- One person in charge of each date who handles the venue contact.
How to share it
A shared document everyone sees up to date beats a PDF going around the group chat. If a soundcheck time changes, it must change for everyone at once.
Frequently asked questions
What is the difference between a rider and a day sheet?
The rider says what you need (sound, backline, hospitality). The day sheet says when and where everything happens that day.
Who writes it?
Whoever manages the band, with the information the venue gives. Everyone should read it before leaving.
When should I send it?
Early enough to fix mistakes: about three days before a single date, and weeks before once a tour is locked.
Tour and calendar in one place
BandManager brings together your shows, times and contacts so the whole band sees the same thing.
Keep reading
- Technical rider templateFill it in, print it or save it as a PDF.
- Hospitality rider: what to ask a venue forWhat a hospitality rider is, what an independent band can reasonably ask for and how to present it without sounding demanding.
- How to run band rehearsalsHow to plan rehearsals that get results: frequency, a goal for each session, a shared calendar and how to stop wasting time.
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